Arizona Wildfire Academy Vendor Information

You are invited to exhibit at the 7th Annual Arizona Wildfire Academy in Prescott, Arizona, March 15 - 21, 2008. We are expecting over 800 attendees from a wide range of agencies. Booth space to display and sell products is available on a limited basis.

You may download vendor applications here:

Microsoft Word (.doc) format
or
Adobe Acrobat (.pdf) format

HOW MUCH IS THE EXHIBITOR FEE AND WHEN IS SET UP?

The Exhibit cost is $350 per exhibit space and runs March 15 - 21. Additional tables can be rented for $35.00 each and additional booth space will be $200.

Outdoor Exhibit space for vehicles or heavy equipment is available in the facility parking lot. This space will incur the same cost as indoor Exhibit space and must be confirmed in advance. Exhibitor assumes responsibility for any theft or damage to vehicles or equipment.

Set-up will begin Friday, March 14th after 2:00 PM and must be completed by 8:00 AM on Saturday. Alternate times must be discussed with Vendor Liaison. Move out will be completed 12:00 PM on Friday, March 21, 2008.

WHAT'S INCLUDED WITH EACH EXHIBIT?

• 8' x 8' booth space
• 8’ Table
• 2 chairs
• Wastebasket
• Two complimentary full registrations. If you are purchasing additional 8' x 8' booths you will receive two additional complimentary registrations. Two complimentary registrations are included with each subsequent 8' x 8' booth rental.
• Listing in printed program
• Exposure on the Arizona Wildfire Academy website.

ADDITIONAL EXHIBIT AND REGISTRATION INFORMATION

A meal package, including breakfast and lunch, can be purchased separately for $12.00 per person per day.

Additional services, i.e., electrical requirements, audio/visual, are additional and must be ordered in advance.

Opportunities to demonstrate and participate in field exercises will be offered to Exhibitors.

BOOTH ASSIGNMENTS

Exhibit space is limited.
The attached vendor registration form must be completed and returned no later than December 30, 2007. Payment for Exhibit space is due by 5pm, January 30, 2008. Any unconfirmed space will be released on January 31, 2008. Upon receipt of Vendor registration, a confirmation letter with your booth assignment will be mailed to you. Booth locations will be assigned on a first-paid, first-served basis. You will not be assigned a booth until payment is received.

You may download vendor applications here:

Microsoft Word (.doc) format
or
Adobe Acrobat (.pdf) format

CANCELLATION POLICY

An exhibitor may cancel or withdraw from Arizona Wildfire Academy 2008 on or before February 14, 2008. The exhibitor will pay an amount equal to 25 percent of the total booth cost. After February 14, 2008, no exhibitor refund will be provided.

Mail written cancellation requests to:

Arizona Wildfire Academy
P.O. Box 2554
Prescott, Arizona 86302

SPONSORSHIP OPPORTUNITIES

Sponsorship opportunities exist for further recognition at the Academy.

We look forward to seeing you there!