Arizona Wildfire & Incident Management Academy Vendor Information

You are invited to exhibit at the Arizona Wildfire & Incident Management Academy in Prescott, Arizona, March ____2011. We are expecting over 800 attendees from a wide range of agencies. Booth space to display and sell products is available on a limited basis.

Click here to download vendor application

HOW MUCH IS THE EXHIBITOR FEE AND WHEN IS SET UP?

The Exhibit cost is $350 per exhibit space and runs March  _____. Additional tables can be rented for $35.00 each and additional booth space will be $200.

Outdoor Exhibit space for vehicles or heavy equipment is available in the facility parking lot. This space will incur the same cost as indoor Exhibit space and must be confirmed in advance. Exhibitor assumes responsibility for any theft or damage to vehicles or equipment.

Set-up will begin Friday, March __th after 2:00 PM and must be completed by 8:00 AM on Saturday. Alternate times must be discussed with Vendor Liaison. Move out will be completed 12:00 PM on Friday, March __, 2011.

WHAT’S INCLUDED WITH EACH EXHIBIT?

• 8′ x 8′ booth space
• 8’ Table
• 2 chairs
• Wastebasket
• Two complimentary full registrations. If you are purchasing additional 8′ x 8′ booths you will receive two additional complimentary registrations. Two complimentary registrations are included with each subsequent 8′ x 8′ booth rental.
• Listing in printed program
• Exposure on the Arizona Wildfire & Incident Management Academy website.

ADDITIONAL EXHIBIT AND REGISTRATION INFORMATION

A meal package, including breakfast and lunch, can be purchased separately for $12.00 per person per day.

Additional services, i.e., electrical requirements, audio/visual, are additional and must be ordered in advance.

Opportunities to demonstrate and participate in field exercises will be offered to Exhibitors.

BOOTH ASSIGNMENTS

Exhibit space is limited.

The attached vendor registration form must be completed and returned no later than December 30, 2010. Payment for Exhibit space is due by 5pm, January 30, 2011. Any unconfirmed space will be released on January 31, 2011. Upon receipt of Vendor registration, a confirmation letter with your booth assignment will be mailed to you. Booth locations will be assigned on a first-paid, first-served basis. You will not be assigned a booth until payment is received.

Click here to download vendor application

CANCELLATION POLICY

An exhibitor may cancel or withdraw from Arizona Wildfire & Incident Management Academy 2011 on or before February 15, 2011. The exhibitor will pay an amount equal to 25 percent of the total booth cost. After February 15, 2011, no exhibitor refund will be provided.

Mail written cancellation requests to:

Arizona Wildfire & Incident Management Academy

1700 Iron springs road

Prescott, Arizona 86305

SPONSORSHIP OPPORTUNITIES

Sponsorship opportunities exist for further recognition at the Academy.

We look forward to seeing you there!